The Basics of Project Management
| Phase area | Concept/Definition | Planning | Execution | Closeout |
|---|---|---|---|---|
| Scope | – Conduct interviews – Establisch change control plan | – Indentify scope statement – Establisch change control plan | – Verify plan – Control scope – Manage schedule | – Ensure scope met the customer’s needs – Costumer acceptance |
| Time | Determine length of project | – Create work breakdown structure – Create project plan | – Follow project plan – Validate milestone – Control schedule | Closeout project plan |
| Cost | – Estimate budget – Identify fixed cost | – Create baseline – Cost/benefit analyses | – Manage budget – Identify overruns – Control cost | – Closeout buget – Inform Finance |
| Quality | What are the expectations? | – Indentify project specs – Indentify how quality will be measured | – Perform quality checks – Measure results – Corrective action | – Future changes discussed – Final report – Meet customer expections |
| HR | Identify staffing requirements, skills en time | – approve team – Hire staff – Assign tasks | – Perform tasks – Manage slack time – Team building | – Reassign sources – Performance evaluation |
| Communication | – Have kickoff meeting – Identify stakeholders | – Develop reporting process – Build communication plan | – Provide status – Manage change | – Notify of closure – Administrative closeout and sign-off |
| Risk | – Too vague of a scope is a risk – Identify potential risks | – Determine contingecy plan – Risk plan – Risk analysis | Monitor risks | – Fully test implementation – Final risk report |
| Procurement | – Identify facilities/hardware needed | – Purchase material – Create procurement plan | Validate budget | Obtain sign-off for install |
| Duration | A couple of days | A couple of weeks to months | A couple of days to weeks | A couple of hours to days |
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