A meeting agenda helps you and your colleagues prepare for a meeting and guide yourselves through the items you need to discuss. Time spent in planning an agenda will likely save time for all meeting participants by providing a clear set of topics, objectives, and time frames.

Small Talk

Whether you are holding the meeting or attending the meeting, it is polite to make small talk while you wait for the meeting to start. You should discuss things unrelated to the meeting, the meeting, such as weather, family, or weekend plans.


Once everyone has arrived, the sponsor, should formally welcome everyone to the meeting and thank the attendees for coming.

Project Goals

 The project goal refers to the desired outcome of a project. The Project Manager will explain the project goals. They are high-level statements that give the project team an overall context of what the project will accomplish. Now, there could be different types of goal setting like performance goals, time goals, and resource goal.

Project Scope

Project scope, explained by the Project Manager, is the part of project planning that involves determining and documenting a list of specific project goals, deliverables, tasks, costs and deadlines. The documentation of a project’s scope is called a scope statement or terms of reference. It explains the boundaries of the project, establishes responsibilities for each team member, and sets up procedures for how completed work will be verified and approved.

Project Approach

The Project Manager will explain the project approach that involves the selection of project management practices, means, and methods that the project management team should perform based on the specific, high-level project characteristics gathered from the project charter.

Ways of working

Here are seven of the most popular types of project management decided by the team members.

  • Waterfall project management.
  • Agile project management.
  • Scrum project management.
  • Kanban project management.
  • Lean project management.
  • Six Sigma project management.
  • PRINCE2 project management.

Next Steps

The steps you take after a meeting are just as important as what happens during the meeting. Here’s how to take meeting next steps are defined by the team members.

Picture this: You have your best meeting to date with your team. You’re super excited about all the ideas everyone brought to the table and how you’ve all decided you’ll act on them. But then, days – no, weeks – go by without action or results. Where did it all go wrong?


any other business — used at the end of a list of things to be discussed in a business meeting to indicate that new topics may be introduced and more import, the way to engage the team members!

Wrap Up And Close

A good meeting wrap-up by the Project sponsor should cover the following elements:
– Summary of what has been accomplished or decided.
– Summary of what needs to be done next.
– Assignment of tasks to participants, and their deadlines.
– Date of the next meeting.
– Words of appreciation to the participants.
– A positive closing note.

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